Governance

Promotion of Compliance

ISO:
6.6.3 Anti-corruption
6.6.4 Responsible political involvement
6.6.5 Fair competition
GRI:G4-57, G4-58, SO3, SO4, SO7, SO8

Compliance Policy and System

The Taisei Corporation Group Action Guidelines states that in order to realize social responsibility, "laws and regulations, etc. (laws, ordinances, bylaws, administrative guidance, social rules such as customs, and the company' s various rules and regulations, etc.) must be strictly complied with, and actions must be carried out with good social awareness". Also "contracts and promises made with customers, suppliers, the local community, etc., must be fulfilled with sincerity". This is the basis of compliance for all officers and employees of the Taisei Corporation Group.
Also, in Taisei Corporation Managers, Promoters, and Implementers are deployed in each Division, as shown in the diagram below, thereby forming a compliance promotion system, to strengthen the promotion of compliance through opinions and advice from the "Compliance Committee".

Compliance Promotion System

Compliance Promotion System

*1 CP: Abbreviation for "compliance"
*2 Compliance Promotion Section: This section has the secretarial function for the Compliance Committee, and that promotes compliance awareness among officers and employees.
*3 Compliance implementer: All heads of departments are appointed as compliance implementers, and the head of each department creates awareness of and provides education on compliance for all officers and employees, etc., in the department for which they are responsible.

Raising Awareness of Compliance

In Taisei Corporation, compliance training and compliance communication are held for all officers and employees in order to promote and establish awareness of compliance. In addition a column (The theme was "Anti-Corruption", "Countering bribery" and others) is published monthly discussing familiar topics regarding compliance. Also, at the "Safety and Health Management Conference*⁴", compliance training is held for managers of suppliers and specialist subcontractors.
In addition, a communication conference for those responsible for legal affairs in Taisei Corporation and group companies is held once a year, and information regarding topics in legal affairs common to all companies (trends in amendments to laws, compliance with laws and regulations regarding subcontractors, etc.) is exchanged on a day-to-day basis.

Use of the Communication System

We set up the notification systems "Corporate ethics helpline" and "Group helpline" for actions that infringe laws or regulations or Group Action Guidelines, and notification contacts are provided for both within and outside the organization.

Compliance with Laws and Regulations Such as the Anti-Monopoly Act

An in-house system is operated in which the Branch Head confirms the proper conduct of tendering, and prepares and retains verification records.
Also, every year the Legal Department verifies that all branches properly conducts tendering and complies with the Construction Industry Act and the Subcontract Act. The results have been reported to the internal audit dept.

*4 Safety and Health Management Conference : A conference held to familiarize specialist sub-contractors regarding safety and health management.

Improvement in Compliance Awareness

In FY 2014 compliance training was held 3 times in the e-learning format for all officers and employees, with an average participation rate of 92.3%.
Also, compliance training for managers of specialist subcontractors was held at branches throughout the country (12 branches).
We will continue to undertake to promote compliance with the target of "100% participation in compliance training" and "implementation of compliance training for managers of specialist subcontractors at all branches throughout the country".

Number of Branches Training Executed for Compliance to the Subcontractors

12branches

Supply Chain Management

ISO:6.6.6 Promoting social responsibility in the value chain
GRI:G4-12, EN32, EN33, LA14, LA15, HR1, HR4, HR6, HR10, HR11, SO4, SO5, SO7, SO8,SO9, SO10

Procurement Policy and System

Based on the "Procurement Policy*1" adopted in April 2013, Taisei Corporation aims to fulfill its CSR together with the suppliers (first tier suppliers) who are our business partners.
A "CSR Procurement Committee" formed from the Corporate Planning Department, the Corporate Communication Department, the Building Construction Division, the Civil Engineering Division, and the Procurement Division has been instituted in order to propagate the concept of "CSR Procurement".

Procurement Policy (excerpt)*2

Under the TAISEI Group Ideal, "create a vibrant environment for all members of society," we are committed to carrying out our procurement activities in accordance with this Procurement Policy in order to create safe and attractive spaces, as well as work and living environments of exceptional value, with the aim of providing products and services that are in harmony with nature.

  • Compliance with Laws, Regulations and Social Norms
  • Fair Business Dealings
  • Respect for Human Rights
  • Promotion of Safety and Hygiene
  • Commitment to Environmental Conservation
  • Ensuring and Improving Safety and Quality
  • Information Disclosure
  • Commitment to Information Security
  • Activities Contributing to Society
  • Business Continuity in Times of Disaster
  • Promotion of CSR (Corporate Social Responsibility) Procurement

*1The Policies were translated into English for officers and employees of overseas and subsidiaries.
*2 Issued in 2013 by the name of CEO.

Status of Implementation of "CSR Procurement"

In order to deepen the understanding of the company's CSR activities, monitoring is carried out of the member companies of "Souyu-kai", the organization of the company's cooperating companies (first tier suppliers).
The status of implementation in FY 2014 is as follows.

Number of Participants to CSR Procurement Explanatory Meeting

Number of Participants to CSR Procurement Explanatory Meeting

Status of monitoring of CSR Procurement

Status of monitoring of CSR Procurement

Holding Dialog on "CSR Procurement"

In March 2015 a meeting was held with 2 invited influential persons and 5 members of the company's "CSR Procurement Committee" to exchange opinions on the theme "Future Initiatives in CSR Procurement".
The opinions received from the influential persons will be utilized in our future activities, to improve CSR in the construction industry.

TOPICS

Message from an Influential Person

Mitsuo Ogawa, President, Craig Consulting

The CSR procurement of Taisei Corporation is evolving year-by-year, and can be highly evaluated for achieving results. Their attitude in facing the problems confronting construction contractors as a business characteristic is close to the attitudes that should be taken by the company spearheading the industry towards the 2020 Olympics. The issue for the next stage is capacity building by raising the awareness and educating suppliers. Educating suppliers will result in a substantial improvement in the supply chain, and will ultimately be an initiative forming the basis of improving the competitiveness of Taisei Corporation.

Mitsuo Ogawa, President, Craig Consulting

Promotion of CSR procurement

In FY 2014 , the number of companies responding to the monitoring forms was 364, and the response rates to the monitoring forms over 2 years was a total of 91.8% (524 companies / 571 companies). A "Guidance Form" was provided to member companies (31 companies) that require improvements based on the results of the evaluation, in order to deepen their understanding of the improvement items (compliance with laws, regulations, and societal norms, environmental conservation initiatives, safety and health initiatives, ensuring safety and quality).
In the future we will undertake "CSR procurement" initiatives with overseas suppliers.

Number of Companies Monitored for CSR procurement

364companies

Protection, Management, and Use of Intellectual Property

Intellectual Property Policy

The number of intellectual property disputes regarding infringement of rights such as patents, etc., is increasing in the construction industry, so it is necessary to strengthen intellectual property management to deal with disputes and prevent theft of technologies.
In 2007 Taisei Corporation adopted its "Intellectual Property Policy" which clarifies the company's stance which places importance on intellectual property, in order to strengthen the companies competitiveness and increase the corporate value through the strategic utilization of intellectual property.

Intellectual Property Policy(excerpt)*

In order to further improve the intellectual property power of group companies, an intellectual property strategy is implemented that covers the creation, protection, and utilization of intellectual property, reduction of intellectual property risks, strategic utilization of brands, etc.

Policy on Intellectual Property
  • Promote intellectual property-based business and R&D strategies
  • Establish a structure for strategic acquisition and management
  • Promote strategic utilization
  • Thoroughly enforce intellectual property risk management
  • Improve group-wide intellectual property capabilities
  • Improvement of brand value through the use of intellectual property

* Issued in 2007 by the name of CEO.

Implementation of the Intellectual Property Strategy

Based on the Intellectual Property Policy ,Taisei Corporation promotes corporate management that places importance on intellectual property, and strategically manages and utilizes all intellectual property such as copyright, know-how associated with construction and business, etc., in addition to patent rights.
In FY 2014 an intellectual property course was held for technical departments in head office, building construction and civil engineering department in branch office technical departments, and construction sites with the objective of raising the awareness of intellectual property among the employees, and training was held to acquire basic knowledge of intellectual property.
Also, for the main construction sites survey activities are carried out to identify inventions, and to find any infringements of other's patented technologies. In addition, activities are continuously implemented such as e-learning for all employees, issuing information related to intellectual property risks, as well as basic knowledge for group companies, so that the intellectual property rights of others will not be infringed, and the intellectual property capabilities of the group as a whole will be raised.

Practice of Intellectual Property Strategy

In order to cultivate a culture of invention and to strengthen risk management, courses on intellectual property are continuously implemented, and there is close liaison between the Intellectual Property Department and other technical departments, in order to raise the awareness of intellectual property widely among employees.
In FY 2014 a series of educational activities concerning patent applications, utilization of rights, and infringement were carried out 32 times at head office, branch offices, construction sites, etc.

Number of Training Regarding Intellectual Property

32times

Measures for Information Security

ISO:6.6.7 Respect for property rights

Information Management Policy and System of Management Rules

Taisei Corporation has adopted various policies and action guidelines for proper utilization and protection of the company's information. Also, various rules and detailed regulations have been systematically formulated for the information security systems and information management companywide.

Overall Perspective on the System of Information Control Rules

Overall Perspective on the System of Information Control Rules

Taisei-SIRT was instituted to strengthen preventative measures against electronic information security incidents and the system of response during emergencies, and in March 2013 we became affiliated to the Nippon CSIRT Association.

Raising the Level of Information Security in the Construction Industry as a Whole

We aim to raise the level of information security not only in the company but in the construction industry as a whole, by joint utilization by Taisei Corporation, companies we have transactions with, as well as other companies in the same industry.

A free "Personal Computer Security Diagnosis Site" jointly developed with a security vendor is provided on the web

Measures to Prevent Information Leakage

Taisei Corporation implements various information security measures under the slogan "Safety First in Use of ICT Also!", in order to ensure the level of information security in the Taisei group as a whole. We aim to achieve zero information security accidents among all the group companies as well as cooperating companies such as specialist subcontractors, etc.

<Main countermeasures>

Organizational countermeasures

  • Development and adoption of in-house rules regarding information security
  • Institution of meeting committee for the main group companies, and information sharing

Technical countermeasures

  • Encryption of PC and USB memories, and external hard disks, and thorough periodic checking of their presence
  • Prevention of illegal access by measures against attacks from the internet and restrictions on equipment that can be connected to internal network

Personnel countermeasures

  • E-learning regarding information security is implemented 4 times per year for officers and employees including part-time staff

Raising the Awareness of Information Security

Taisei Corporation has summarized the minimum rules for all officers and employees in an "Information Security Pocketbook", which is used for group training.
In addition, the pocketbook is distributed to suppliers(cooperating companies) for education and guidance, and customer information is comprehensively managed through the use of the construction site information sharing site (SagyoshoNet), etc.

Raising the Awareness of Information Security

The number of major security accidents regarding electronic information being released outside the company in the Taisei group in FY 2014 was zero.
Also, companywide education regarding information security was implemented 19 times.
Continuous implementation of education regarding information security has become established, but in the future the important contents of past learning will be repeated in order to raise the awareness among employees.

Number of Major Information Security Accidents

0case

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